PASSPORT AND TRAVEL DOCUMENTS

GENERAL INFORMATION ABOUT KENYAN PASSPORTS

!!!SCROLL AND READ THROUGH THIS PAGE CAREFULLY TO OBTAIN INFORMATION ON HOW AND WHEN TO APPLY FOR  A PASSPORT. CALLERS WHO INQUIRE ON HOW TO APPLY FOR A PASSPORT WILL BE DIRECTED BACK TO THIS PAGE OR THE APPLICATION CHECKLIST!!!

THE E-PASSPORT

The Department of Immigration has rolled out issuance of the e-Passport with effect from 1st September 2017.

Holders of valid current passports will be allowed to use them for the next 2 years (i.e. 31st August 2019) after which they will be rendered invalid.

Applicants will be required to make the passport application online on the e-citizen platform www.ecitizen.go.ke and present themselves to the Accredited Immigration Passport Processing Centers for profiling and biometrics capture. 

The Embassy in Berlin is not accredited to process or issue e-passports. Applicants who file for a passport application through the Embassy will be issued the normal Kenyan passport. The Embassy does not issue passports in Berlin anymore. All application will therefore be forwarded to Kenya for further processing issuance.

Applicants who have filled in the passport application and made their payment on the on the ecitizen platform but are not able to travel to Kenya to be profiled and have their biometrics taken may forward the application documents to the Embassy for onward transmission to Kenya for the issuance of a normal passport as indicated above. Additional documents that have to be submitted can be found on the checklists in the APPLICATION DOWNLOADS page above.

 

GENERAL INFORMATION ABOUT THE KENYA PASSPORT

1. VALIDITY OF A PASSPORT

Kenyan passports are available for ten years and are non-renewable. They are not available beyond ten years from the original date of issue. If at anytime a passport contains no further space for visas, a new passport must be obtained. The same applies for if any official changes are required eg. a change of name due to marriage. The Embassy does not issue temporary passports.

Caution: Passports are valuable documents and should not be altered in any way or allowed to pass into possession of unauthorized person. If lost, withdrawn or destroyed the fact and circumstances should be immediately reported to the Kenya Embassy and the local police. Under such circumstances, new passports can only be issued after exhaustive enquiries have been done.

Application for a new passport must be done well in advance, at least 6 MONTHS before expiry of the passport or your intended date of travel. It takes 8 weeks or more to process the Passport. DO NOT BOOK ANY TRIP OR HOLIDAY UNTIL YOU HAVE A VALID PASSPORT. 

Kindly not that the Embassy endeavours to assist all Kenyans in emergency situations but will not support the negligence of an applicant who fails to check on the validity of his/her passport

2. RECOMMENDER

All passport applications must be recommended by the holder of a valid Kenyan passport or ID card, who is not related to the applicant. YOU CANNOT RECOMMEND YOURSELF, YOUR CHILD OR ANY OF YOUR RELATIVES!!! 

If your recommender is not in your country of residence, he/she can download the relevant application page, fill it in and send it back to you per post together with the relevant pages of his/her Kenyan passport as stated on the checklist or front and back of their ID Card.

AN APPLICATION THAT HAS NOT BEEN RECOMMENDED WILL BE RETURNED TO THE APPLICANT.

3. APPLYING FOR A PASSPORT REPLACEMENT

Visit the APPLICATION DOWNLOADS page above on this website. You will find the link to the relevant application with the checklist of requirements attached. Go through the checklist carefully first because it has all the necessary information and instruction on how to fill in the application form for a passport.

You have to ensure that you have filled in the application form accordingly and that you have gathered all the requirements on the checklist and made the necessary photocopies before forwarding them to the Embassy.

All application documents must be forwarded in 2 identical sets as specified on the checklist. If any document as stated on the checklist is missing and the checklist does not specify what can be done, email your question to the Embassy (immigration@kenyaembassyberlin.de) for further guidance. 

AN INCOMPLETE APPLICATION WILL BE RETURNED TO THE APPLICANT FOR COMPLETION USING THE DHL ENVELOPE. ENSURE THEREFORE THAT YOU ONLY SUBMIT A COMPLETE APPLICATION AS PER THE CHECKLIST.

4. PROCESSING TIME FOR ALL PASSPORTS

It may take up to 12 weeks from the time you submit a complete application to when you receive the issued passport. You will receive a confirmation letter once you application has been forwarded to Nairobi, usually within 4 weeks of submitting a complete application. There are certain circumstances that can lead to longer waiting periods e.g. if the passport being replaced was issued outside Nairobi or if the passport issuing authority requires additional documents or further clarification on your application. In the latter case, you will be contacted by the Embassy in writing to provide the required document/clarification.

5. LOST PASSPORT REPLACEMENT

If you happen to lose your passport, contact your local lost and found office to see if the passport was found and deposited there. You can also email the Embassy (immigration@kenyaembassyberlin.de) to find out if the passport might have been sent to us. If your search remain futile, you will have to report its loss at your local police station and then proceed to a Notary Public to swear an Affidavit on the loss. Once you have the Police Report and the Affidavit, download the appropriate application from the APPLICATION DOWNLOADS page above and make submit a complete application by submitting all the documents specified on the checklist. Women who have been married/divorced or widowed must also submit additional documents as specified on the married/divorced/ widowed women checklist.

The Kenyan passport remains property of the Kenyan government and should be handled with extreme care and kept safe at all times. You are advised to only carry coloured photocopies of it and of your residence permit (if it is stuck inside your passport) for identification purposes. Passports should not be carried to night clubs or any social gathering, since these are the most common reported areas of loss.

6. APPLYING FOR A FIRST PASSPORT FOR YOUR CHILD

If you are the holder of a valid Kenyan passport or your child was born while you are still a Kenyan, you can apply for a passport for your child by filing the relevant application available on the APPLICATION DOWNLOADS page above. Children who have other nationalities and are over 3 months old, must provide the passport of the other nationality too when applying for the Kenyan passport. If the passport of the other nationality is not available, you will have to provide proof from the other country stating that the child does not hold a passport of that country.

If the child is solely Kenyan and is over 6 months old your application will be considered a late application. You will have to provide an official letter explaining the late application as well as certified copies of the International Birth Certificate of the child that have been certified by the issuing authority.

7. CHANGING SURNAME 

(i) AFTER MARRIAGE

Women who have married and taken up their husband's surname must apply for the change of name on their Kenyan passport too to avoid complications in the future.  You will have to fill in your names as stated on the marriage certificate on the passport application form.

(ii) DEED POLL

If you changed your name through a deed poll, you will have to submit a certified copy of the deed poll and the Kenya Gazette Notice of the name change in addition to other documents on the relevant checklist.

(iii) ADOPTION

A change of name after adoption can only be made if the adoption documents are filed through the High Court of Kenya and an official change of name approved by the authorities in the normal place of residence of the child. You will have to provide certified copies of the High Court of Kenya documents as well as certified copies of the name change documents.

8. HOW TO SUBMIT YOUR APPLICATION

COURIER DELIVERY  - GERMANY

Once you have all the application documents, go to the Deutsche Post and buy:

(a) 2 DHL EXPRESSEASY PREPAID NATIONAL envelopes or stickers

(b) 1 DHL EXPRESSEASY PREPAID NATIONAL ZUSATZMARKE

(c) 1 normal A4-SIZE envelope

(d) A 1,45 cents stamp for the A4 envelope.

The DHL envelopes are prepaid and do not require stamps.

Enter the Embassy address on the "Absender" Section of one DHL envelope and your name, address and telephone number on the "Empfänger" section. Also stick the ZUSATZMARKE on the specified field of the envelope. This envelope will be used to SEND YOU your passport(s) back after issuance.

Also enter your name and address on the A4-SIZE 1,45 cents envelope. It will be used to send you the confirmation letter and receipt of the passport fee you paid. You can present this letter to authorities as proof of having applied for a passport/replacement.

Fold the 2 envelopes and put them together with the 2 sets of application documents in the remaining DHL envelope, which should be addressed to the Embassy (EMPFÄNGER) and you as ABSENDER and hand it back to the Deutsche Post for delivery to the Embassy.

You will receive a receipt with the tracking number to be able to track your application on the DHL website. The Embassy will not answer calls or emails on whether an application has been received due to the number of applications that we receive on a daily basis. The applicant must therefore ensure that the application is submitted in this manner to ensure a safe delivery.

COURIER DELIVERY - ROMANIA AND BULGARIA

Applicants from these countries must submit their application together with their original via any courier service available in their country of residence and also arrange for the same courier company to pick up the passports when notified by the Embassy.

PERSONAL DELIVERY AT THE EMBASSY

If bringing you application personally, ensure that you have arranged all documents in 2 sets and have transferred the money into the Embassy account. Over the counter services are limited to applicants with complete applications. If you come to the Embassy without application documents, you will be referred back to the Embassy website to download the application and checklist of requirements.

9. KENYANS WITHOUT IDENTITY DOCUMENTS

If you were born in Kenya but have never held a Kenyan passport or ID card or only have a recently issued Kenyan birth certificate, you cannot apply for a Kenyan passport or be issued a Travel Document by the Embassy. You will have to apply for a Travel Document for Foreigners at your local Foreigner's Authority and then apply for a Referred Visa from the Embassy to facilitate you to travel to Kenya to process a passport.

If you are sent by your local Foreigner's Authority to apply for a passport or Travel Document and you fail to bring the application documents, you WILL NOT be issued any confirmation letter as proof that you were at the Embassy.

 

ALL APPLICATION FORMS AND INFORMATION AND REQUIREMENTS CAN BE DOWNLOADED HERE